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Author Guidelines

What will LD&C publish?
LD&C publishes original papers on all topics related to language documentation and conservation, including, but not limited to, the goals of language documentation, data management, fieldwork methods, ethical issues, orthography design, reference grammar design, lexicography, methods of assessing ethnolinguistic vitality, biocultural diversity, archiving matters, language planning, areal survey reports, short field reports on endangered or underdocumented languages, reports on language maintenance, preservation, and revitalization efforts, plus software, hardware, and book reviews.

Submission of Manuscripts
LD&C uses the Open Journal System to manage the submission and review of its content. Please go to the following site to create a user account and to upload your submission:

Please be careful to select your role as ‘author’ in your initial registration.

What is the preferred file format for submissions?
LD&C accepts manuscripts in electronic form only. Files should be formatted in one of these formats: Rich Text Format (.rtf), Microsoft Word (.docx), or OpenDocument Text (.odt), LaTeX. The font should be Times 12 pt except for special symbols. All characters MUST be Unicode. In addition to the required .rtf, .doc, or .odt file, submission of a .pdf version of the manuscript, with fonts embedded and tables and figures in place, is encouraged. See our webpage on submissions for more details. 

May I submit audio and video files that complement my text?
LD&C welcomes audio and video clips that enhance the quality of a manuscript. Before you submit your files, please note the following guidelines.

  1. Please use a common format. We recommend WAV for audio, and MPEG for video (we can then convert them to compressed formats for delivery).
  2. Please name the files to reflect the order they appear in the article.
  3. Please clearly mark in the manuscript where each file should be inserted: e.g., [sound01.wav]. In the final manuscript, these markings will be replaced with appropriate icons.
  4. Please submit the files as a single ZIP file if possible. The maximum attachment size for our e-mail account is 20MB. If your files exceed this limit, please send them in one of the following ways.
    (a) Use the filedrop service provided by the University of Hawai‘i:,
    (b) upload the files onto the web as a single ZIP file and let us know the download location (URL), or
    (c) send a disk.
  5. If there are many files (over twenty), we may ask the author(s) to assist in adding links to the PDF version.

How should a manuscript be formatted for initial submission?
Authors submitting manuscripts should follow the (LD&C  Style Sheet) and the (Unified Style Sheet for Linguistics). Authors are also expected to include a brief (no more than 200-word) abstract with their submission.

A Citation Style Language (CSL) template for use in Zotero or similar tools can be found here. A very useful guide to using CSL can be found here.

What are LD&C‘s style conventions for published articles?
Language Documentation & Conservation editorial style follows The Chicago manual of style, 16th edition (Chicago: University of Chicago Press, 2003) and the Unified Style Sheet for Linguistics.

What review process is used for articles?
Articles are double-blind reviewed. We follow the principles in the Golden Rule of Reviewing: “review for others as you would have others review for you”.

Who holds the copyrights for articles published in LD&C?
The copyrights for all articles published by LD&C are held by their respective authors.

What is LD&C‘s policy with regard to Creative Commons Licenses?
LD&C has joined an emerging group of scholarly publications that free up their work for scholarly use by means of Creative Commons licenses. All papers published by Language Documentation & Conservation are made available through a Creative Commons Attribution Non-Commercial 4.0 International License (described in plain English at and in full legal text at These licenses enable the legal sharing and reuse of cultural, educational, and scientific works and have been adopted by a growing number of scientists and scholars. Applying one of these standard licenses to your work will provide strong legal protection both to you and those wishing to use your work and will thus ensure your right to make your work freely and openly available.

When submitting an article, authors are asked to indicate their agreement to abide by one of the above licenses. Please read about them before submitting your paper.

Revising manuscripts after review
Manuscript revision should be carried out within a reasonable timeframe. Manuscripts that are not resubmitted within a year will be considered to be new submissions. If an author has been asked to resubmit an article then that article will be put back through the normal peer-review process. Resubmissions can be posted to the same website as the original submission (see above), at the ‘Upload Author Version’ prompt.

Special Publications
A Special Publication is produced by its editors, who do all the work, from content review through to page layout. We use LaTeX to produce the content, but, as a well-made pdf file is the target, how you produce it is up to you following our guidelines (some versions were done in InDesign). We provide the means to publish in a persistent form using a D-Space repository with Handles for each chapter and for the whole work. See, for example, SP04 (2012) or SP05 (2012).

LD&C reserves the right to reject a publication if it does not meet our editorial standards.

If you are interested in proposing a Special Publication please send a proposal to the Editor for consideration.

Can anybody submit a book review?
LD&C publishes only solicited book reviews.

Can anybody submit a technology review?
LD&C publishes both solicited and unsolicited technology reviews, which appear alongside full-length technology-related articles in our Technology section.

Can anybody submit a collection review?
LD&C publishes both solicited and unsolicited collection reviews.

Where should I send books or technology for review?
Books, hardware, and software CDs for review should be sent to:

Language Documentation & Conservation
Department of Linguistics, UHM
Moore Hall 569
1890 East-West Road
Honolulu, Hawaii 96822


For reviews of free software that is available online, please send the download location (URL) to [email protected].

Submission Preparation Checklist

All submissions must meet the following requirements.

  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word (.doc. or .docx), Rich Text Format(.rtf), or OpenDocument Text (.odt) document file format).
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed at the end of the document with the reference to their placement indicated within the text.
  • The text adheres to the stylistic and bibliographic requirements outlined on our Submissions guide
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Collection Reviews

Reviews of archived collections of primary language material

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